Is your accounting system personalised?

May 23, 2011

Are you just surviving with your Accounting System?

Is it a business system or are your back office people only using it?

Do you double enter data?

Do you rely on your system for all your business decisions – or do make them on gut feel?

Think you can do better? I think you can…

ABM Core Plus Modules


Designed to simplify, organise, manage and control every step and element of a business’s manufacturing, from planning to production, raw materials to finished goods. Not only does the manufacturing system assist in efficiency and productivity, it also provides the tools for management and operation of many other business activities related to the manufacturing process. Click here to learn more about Manufacturing.

Customer Relationship Management (CRM)
CRM is a powerful, functional and affordable option for improving the management of business relationships with clients. If you are determined to grow your customer base, strengthen your existing customer relationships and effectively manage your sales team and marketing campaigns, then CRM is what you need. Click here to learn more about CRM.

Job & Timesheeting
Designed to provide a fast, flexible and efficient tool for recording and managing staff time against jobs and projects. The module has the ability to set up and charge disbursements to jobs and comes with an enhanced job management viewer for monitoring purposes. Reduce the unnecessary effort and hassle of daily time management, while creating streamlined processes for billing and job management. Click here to learn more about Job & Timesheeting.

Asset Management
Designed to provide comprehensive tracking of fixed assets within one or multiple businesses. With a great deal of flexibility, the module is simple to operate and caters for a variety of assets with extensive reporting and costing options available. It also features a fully integrated lease module for management of various types of leases from finance, operating and hire purchase. Click here to learn more about Asset Management.

Structured Stock
Used to cater for businesses whose stock requires a “segmented” structure. Because of its open design, it is applicable to a variety of businesses in areas such as fashion, timber, sporting equipment, health products, construction materials and more. The module allows the business to set up product types in ABM with each collection containing segments, such as styles, colours, sizes, weights, dimensions, etc. Click here to learn more about Structured Stock.

Import Costing
An ideal application for users who need to automatically calculate the landed costs of imported inventory. The module is ideal for importers who finalise prices before receiving all invoices all invoices from suppliers for shipment costs. Costs and shipping orders are able to be effectively managed and controlled by separating individual user-defined shipment costs and apportioning them by units of the order. Costs are then tracked and used to control margins over time with further “What if” analysis available to assist with planning. Click here to learn more about Import Costing.

E-Commerce enables users to effortlessly set up an online shop with full accounting system integration. Updates to prices are feed from the accounting system through to the website, as well as automatic reordering from the website through to the accounting system. Templates provide a range of “out-of-the-box” websites which can be tailored to suit the business brand. Click here to learn more about E-Commerce.

Business Intelligence
A data mining application which provides from a “bird’s eye view” to an in-depth analysis of your business and its profitability. Indentify your business strengths, weaknesses and opportunities through analytical assessment, costs and revenue comparisons, ratio and bottom line analysis, customer and staff performance review, and a range of in-depth analysis tools. With the aim to improve business efficiency and profitability, the module focuses on delivering relevant information through flexible data mining as well as easy to interpret visually attractive interfaces. Click here to learn more about Business Intelligence.

Service Management
Service Management is ideal for service companies who supply on-site service to their clients. It allows the tracking of a firm’s personnel by time expenditure and revenue, monitors and dispatches calls to mobile personnel, logs client service history, and provides customer billing and reporting features. The system is applicable to a wide range of service industries such as equipment servicing, monitoring, field engineers, security, tradesman and other fields of on-site servicing. Click here to learn more about Service Management.

Project Invoicing
Project Invoicing allows you to invoice charges to a job according to variable criteria, allowing fast, flexible and simple invoice or draft invoice creation for customer projects and jobs. It lets the user choose the amount to invoice and the value of work in progress to be set-off against revenue. Click here to learn more about Project Invoicing.

Subcontractor Claims
The module is designed for entry of subcontractor claims against a job or project. This allows subcontractors to be setup as suppliers in the system and assign them to specific jobs or projects, allowing the  processing of interim claims submitted from subcontractors for work done at a stage. Click here to learn more about Subcontractor Claims.

ABM’s Warehousing module provides logical control and organisation of stock, allowing users to create a hierarchal structure in each warehouse with multiple aisles, bins, etc and a waiting area for goods not yet put away. The module uses “bins” to organise and group stock depending on the user’s grouping method, location, level, stage, etc. Click here to learn more about Warehousing.

Document Server
The module allows the workload for time intensive document generation to be moved from an individual work station to a designated document server. The module also enables consolidation of multiple forms into a single email or fax for convenience and size requirements. Click here to learn more about Document Server.

Branch Management
ABM Branch is the essential multi-branch management tool, allowing your system to effectively control operations through an easy to use interface. The module provides management of the user permissions/visibility, setup of specific bank accounts, monitoring of customer and supplier lists, as well as control of stock allocation across multiple branches. Click here to learn more about Branch Management.


Embracing Technology

May 16, 2011


 In 2009 Rupert Murdoch was quoted in The Wall Street Journal urging Australians to move out of their comfort zones and embrace new technology.

He stated that new technology, such as the internet, is destroying business models that have been used for decades, particularly those with a “one size fits all” approach to their customers, “allowing the little guy to do what once required a huge corporation”. (Wall Street Journal (November, 2008)

Earlier this week Nick Sherry warned that Small businesses need to get online and embrace digital technologies if Australia’s economy is going to prosper. Stating that While just about every business was connected to the web, “only about one-third use the web in any significant way effectively”, including having online stores. Senator Sherry emphasised that new technology, while challenging, also presented opportunities. “It breaks down distances across the globe, it provides enormous opportunities for business to spread their products further and further than we have ever seen,” he said (The Australian 2nd May)

To survive in the current competitive economy businesses need to embrace technology effectively in order to improve manageability, significantly reduce costs, open new markets as well as reduce reliance on highly skilled staff. Technology is rapidly changing and with that comes new opportunities for business. The integration of technology into your company culture is essential for growth.

DPL Technology is your partner into the future. With decades of IT and business experience, together with knowledge of the latest  technology trends and advances providing businesses with the ability to survive and prosper.

Steps to Embracing Technology

Business System Software – your accounting system and associated software applications together with the hardware it runs on, is the backbone of your business. Rather than working around – it needs to work for you. Automate as much as possible – this will reduce errors and staffing overheads and enable easy access to your centralised data.

Utilise E-commerce – Either with a store or offering your business customers the ability to order, pay, view account details on line.  Interface with your accounting system will enable orders to process seamlessly, customers to be able to check accounts, reprint invoices etc. This will reduce staff intervention and prevent staff rekeying errors.

Online Marketing – Website needs to be well designed and easy to maintain. If your website is several years old, it probably looks it!  Does it interface appropriately to your business system? If not it probably costs more than it brings to your business. Are you making effective use of all facets of Online Marketing?

Customer Relationship Management – Are you managing and working your current customer base. Do you review your sales staff and monitor successes and failures.  Do your campaigns using schedule email, newsletters, visits, phone calls, tweets, facebook ….

With all this access to information you need high level exception reporting and email advice generated by you business system. Information should be easily accessible at the source, with management alerted to anything outside the norm.

Setup three different IT Budgets. Conceptually, think of your office space – you do not group rent/loan payments, Furniture purchases, cleaning and toilet paper purchases together! Within your budget you need 1) ongoing maintenance, these are day to day costs for example loading Windows patches and housekeeping, adding network users, consumables etc; 2) Equipment rollover including purchase of new hardware and software. To efficiently manage IT costs it’s ideal to budget every year rather than allow your IT to become old and unstable; 3) Increased Automation to

Speak to DPL Technology. For now and the future of your business!